Minutes: board of directors' meeting, March 7

Meeting, Shady Grove Station Townhouse Association board of directors
March 7, 2007

In attendance: Art Carter (president), Steve Edgar (treasurer), Alex Witze (secretary)


The meeting was called to order at 6:30 pm.

Art mentioned that he would like the next issue of the Weathervane to include ‘neighborly acts’ such as residents picking up trash, helping dig out cars during snowstorms, etc. Alex will inquire and include some of these in the next issue of the newsletter, which will come out in the spring.

The board discussed the work truck that has been parked for some time without moving in the first space on the right as you enter Weatherby Drive. A letter was sent to the believed owners but with no response. Art will develop a ‘violations’ form and submit a copy to the believed owners. He expressed concern over the legal rights of the board to tow the truck. Alex noted that some residents have pointed out that the truck hitch is extending into the parking area and poses a danger to cars that have to swerve to avoid it.

Steve brought copies of the proposed letter to ask residents to provide the make, model and license number of their cars. This is a first step in trying to get a handle on how many cars each resident is parking on Weatherby Dr. Each unit is allotted two cars only; any additional must be parked elsewhere outside of the neighborhood. Steve will distribute the form the next time the due notices go out. Eventually, if the lot is full and neighbors have no place to park, the board will discuss towing cars that are not on the registered list of neighborhood vehicles. To avoid this, overnight visitors should park in the reserved space allotted to the unit they are visiting. Much advance notice would be given before any such towing would occur.

Steve will send out the letter notifying residents of the 10 percent increase in dues, as approved at the annual meeting.

The board discussed a letter from the owner of 7530 requesting to pay the owner-occupied fee, as he considers it his second home and it is not rented out. The board agreed due to his circumstances, and agreed it would be best to re-classify ‘non-owner-occupied’ as ‘rental’ as appropriate. Rental rates are higher than owner-occupied rates to account for the extra cost of maintaining the property. Alex will draft a letter to the owner of 7530 in response.

Steve will pass around a copy of our current insurance policy so that all board members are aware of what is included in it.

Alex will look into higher interest-rate accounts that might be used for our reserve fund or to hold the ICC money if and when we accept it.

Steve will fill out a tax form for tax year 2006 by the deadline, March 15. Apparently this form has not been filed for some years but the board agreed it would be best to start filing it now as opposed to not doing it again.

Art discussed various committees getting started. Gregg and Melissa Price, and Annette Carter, are on the welcoming committee and will provide an update at the next board meeting. The same group, along with Pete Patellis, makes up the environmental protection board. They will set a meeting date and update at the next board meeting. The board also discussed the need for a planning committee to identify long-term issues of concern to the community, as discussed at the annual meeting. Alex noted that Debbie Edgerly has expressed interest in this and should be a part of any plans. Art will pursue.

Alex reported on her Feb. 20 meeting with the state highway administration regarding the ICC, which consisted of the state saying we should come back with a counteroffer with a monetary amount we feel is just compensation for the loss of our property. She will send out an update to the entire SGSTA membership shortly.

The next board meeting will be April 4, at 6:30 pm at Steve’s house.

The meeting adjourned just before 8 p.m.